The non-Federal rural Utah entity (County, township, municipal government, General Improvement District, etc.) submits a request letter to the USACE Program Manager at:

U.S. Army Corps of Engineers,
533 W. 2600 S., Suite 150
Bountiful, UT 84010
Attn: Rural Utah 595 Program Manager
Fax:  (801) 295-8842

It is recommended that a copy be furnished to your U.S. legislator (Congressman Bishop, Matheson, or Chaffetz and Senators Hatch and Bennett).  This letter should contain, at a minimum, a brief overview of the project, an estimate of how much the project is going to cost for design and for construction, a preliminary schedule and an estimate of how much money you are requesting be provided from USACE.  If there are available funds, USACE will initiate a draft Project Partnership Agreement.  This will include a project scope, cost and schedule.

USACE does not budget for this program each year.  Our funding is provided solely by Congressional appropriations. 
The Energy and Water Development Appropriations Act for FY 2005 provided initial funds for USACE to begin the program.  Communities in all “Rural” counties of the state are eligible for consideration (except St. George City which was deemed urban).  Being a program to specifically assist Rural Utah communities, all cities within Salt Lake, Utah, Davis and Weber Counties are not eligible. Congress has chosen to identify the
locations for which these funds should be used and USACE is implementing the program consistent with their direction.

The non-Federal sponsor will submit  reimbursement request packages that will contain a letter request for reimbursement and a simple reimbursement request form; a copy of the contract with supporting scope of work and award amounts and any modifications to the contract documents.  If the invoice is for partial completion of products required under the contract, then a letter acknowledging the percentage completion of the work that the payment represents; copies of the contractor invoices and copies of the non-Federal sponsor payment records.  This will include any cancelled checks or other proof of payment to contractor invoices, and/or Sponsor staff.

A Project Partnership Agreement (PPA) is a legally binding agreement between the Federal government and a non-Federal entity that recites items of local cooperation and the cost sharing requirements necessary for the Federal Government to undertake water resources projects. For the rural Utah program, there are three types of standard or “model” PPA’s; 1) for design only, 2) for construction only and 3) for design and construction.

Model PPA’s are drafted between the project non-Federal sponsor and the USACE district overseeing the project. 
The USACE district project manager will route a draft PPA package for signature by the District Office of Counsel, to show proof of financial capability by the non-Federal Sponsor and the District Engineer.  This draft PPA Package is then sent to the USACE South Pacific Division office in San Francisco for policy review and approval.  Once approved, the non-Federal Sponsor will sign four (4) PPAs and forward to the USACE for final signature by the District Engineer in Sacramento.  The PPA will then be dated and this becomes the official date when the project can start.

Federal assistance for design and construction of Section 595 projects are in the form of reimbursements. 

The non-Federal sponsor will contribute 25 percent of the total project cost.  The non-Federal sponsor shall receive credit for the reasonable costs of design work completed for the project, prior to entering into an agreement with the Government. 

The non-Federal sponsor is responsible for providing all lands, easements, rights-of-way, and relocations (LERR) required for the project and for obtaining any necessary permits. The non-Federal sponsor shall receive credit for the value of such LERR's and the cost of obtaining permits toward its share of project costs, but not to exceed 25 percent of the total costs of the project.  The non-Federal sponsor will be responsible for 100 percent of the operation, maintenance, repair, rehabilitation, and replacement costs associated with a completed construction project.